![]() ![]() You can address the contractor by saying, "Dear (last name)." If you don't know or can't remember their name, you can find the original contract, which typically has the contractor's name on it. Next, you can add a greeting and introduce yourself to the contractor. The purpose of a subject line is to briefly state why you're writing the letter and what the reader can expect from the message.įor example, you might write something short and simple like "Safety Letter for Contractor." It's clear from this subject line that this is a safety letter, which lets the contractor know the purpose of the letter. Include a subject lineĪfter you list your contact information, include a subject line, which is a few words or a phrase to summarize the content of the letter. If you'd like, you can also include your work phone number and email address to give the recipient a few ways to contact you. This is to establish who you are and to inform the contractor of who's writing to them. Add your first and last name, job title, name of the company you work for and the date. List your contact informationįirst, you can list your contact information in the top left-hand corner of the document. Here are seven steps to write a safety letter to a contractor: 1. Read more: 11 Tips for Accident Prevention in the Workplace How to write a safety letter to a contractor When someone isn't wearing proper safety gear Here are a few situations when you should write a safety letter: You may also write a safety letter if you don't want to assume liability for an injury on the worksite due to the contractor's failure to follow proper safety guidelines. If you think that someone's safety or health is at risk, you might write a safety letter. ![]() This typically refers to construction work, but it can be a safety violation from any contractor, such as welders, linemen or electricians. You should write a safety letter to a contractor when you notice, or when someone reports, that someone is violating safety procedures. ![]() Read more: Guide to Safety Responsibility in the Workplace (Plus Tips) When should you write a safety letter to a contractor? Depending on the severity of the situation, you could inform the contractor you may hire a new company if they keep breaking the rules. ![]() This could be a gentle reminder to remind them about the rules.Ĭonversely, you could write a letter to inform them about repeat incidents or several different violations. For example, you might write one to let the contractor know that their employees weren't wearing the proper safety gear. Safety guidelines and procedures help ensure that everyone remains safe, so a safety letter can help ensure that employees follow the rules.Ī safety letter can have various degrees of severity. The letter issues a warning to the contractor to let them know they need to follow the safety guidelines.Ĭompanies might also write a safety letter to tell the contractor that if someone gets hurt due to their negligence, the company isn't responsible for the injury. What is a safety letter to a contractor?Ī safety letter to a contractor is a document from a company addressed to a contractor to inform them that one or more of their employees are violating safety procedures. In this article, we explain how to write a safety letter to a contractor step by step, discuss what one is and why it's important and provide and an example and template to help you write your own. Knowing how to write a safety letter to a contractor may be beneficial if you're in a situation where the contractor's employees are being unsafe while working. ![]()
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